CYCLe AGM 7th April, County Hall

6PM County Hall Glenfield

This meeting was supposed to be the AGM (Annual General Meeting) but because of shortage of replies, it was cancelled and reduced down to a normal meeting.

After a short break, the meeting kicked off by Jitty's James (Hunter), Nade (Bratpack) and Kate (KrazyKate) being interrogated by CYCLe members. We discussed all the issues that the members came up with like CYCLe info and other very important issues. Russel chaired this session very wisely.

After another short break, the main, 2nd session began, chaired by Amy.

Main agenda items were:

Welcome and Hello
Reports from Youth Councils and Sub-committees (AKA YCs and SCs)
Ground Rules
Citizenship Projectt
Constitution
AGM
Compac Agreement
Elexion of Executive and under-representation
Email and contact information
Transport
Food
Next Meeting
Any Other Business.

1.Welcome and Hello
Amy H (Chair of HBYC) welcomed everyone to the CYCLe meeting.

2. Reports from Youth Councils and Sub-committees
HBYC - The Publicity SC (Chair Nisar N) introduced their plans to further promote their YC using posters and freebees.
- The Connexions SC introduced their plans to create cards promoting Connexions
- The AGM and it's results was reported back to CYCLe

NWL - Moving towards and AGM
- Many different processes are being run at the moment including Jitty work, Anti-bullying progress and publicity

Charnwood - Also moving towards and AGM

The South - Early stages at the moment, are starting to unite a little, looking for an AGM soon.

3.Ground Rules
The ground rules were checked upon and updated. They were then again agreed upon.

4.Citizenship Project
This project lasts until July 2005, aiming to oversee where government funding for Youth Work is going. It was decided that proof was needed and so a new SC was formed who are going to work on writing up reports on progress made.

5.Constitution
It was again agreed upon. Malcolm said that he will circulate it to each member ASAP.

6.AGM
The AGM's date was decided upon. Thursday the 19th of May is now the new date. However, it will have to be checked, and so uncertainty is high. It was also decided, that County Coucillors should be invited. Emily will be working on sending out letters.

7.Compac Agreement
This is the formal relationship between Councils and the Officers. It was postponed because of time shortage.

8.Election of Executive and under-representation
Forms for the elexions were circulated and handed back in. Under-representation was noted to be an important issue, but members felt it more important not to push the AGM further away. After the AGM, work will be done to help representing as many people as possible.

9.Email and Contact Information
Problems were indicated and resolved. Main issues were that Malcolm received phone calls from unknown people. This is because he did not have member's phone-numbers saved on his mobile. Another issue was that no members received the contact information page written a long time ago. These will be sent out by Malcolm ASAP.

10.Transport
Lorraine's taxi service was congratulated on, although there was a slight problem or misunderstanding. It was resolved there.

11.Food
The food was a lot better than last time and labelled too. Members were pleased about this.

12.Next Meeting
The next meeting was decided to be the AGM. At this note, standing members should prepare speeches lasting around 2 minutes for each position they' are standing.

13.Any Other Business
These were mainly comments about the Jitty and the AGM.

Next meeting: AGM 19th May (Provisional)